Part 7: Annual Yearend Information

Table of Contents

2023 Yearend Reporting


Yearend reporting is an important process as it allows participating employers to review and report correct pension contributions, pensionable earnings and service information for each employee who participated in the Pension Plan in 2023. During the Yearend Process, employers have the opportunity to report any adjustments or changes that may be required to keep MEBP member accounts accurate and up to date.

It is important that the information reported is accurate and timely, as it is used to:

  • calculate the annual Pension Adjustment (PA) which is required to be reported on the employee’s T4,
  • calculate a plan member’s termination, retirement or death benefit,
  • calculate on-line pension estimates by the member, and
  • provide the member with an annual benefits statement.

Incorrect information can lead to wrong pension information being provided to members, who may then use this information to make retirement and financial decisions.

During the Yearend process, employers are given an opportunity to check that all eligible employees are participating in the Plan and to ensure that information for terminated or retired members has been sent to MEBP.

For employers who participate in the Disability Income Plan and Group Insurance Plan, the Yearend reporting allows for a review of plan participation and ensures that contributions deducted from employees are correct based on the coverage requested.

The Yearend process also allows for the review and reconciliation of the contributions deducted from employees through payroll, and the contributions paid by the employer on behalf of their employees. Total employee and employer contributions collected are compared to the funds that were paid (remittances) to MEBP throughout the year. This part of the process ensures that employees and employers have paid and remitted the correct amount of contributions and that MEBP has updated employee accounts fairly and accurately.


In December of each year employers are sent a Yearend Package. This package contains the following:

  • Yearend Report – Yearend Excel Spreadsheet listing employees who are currently active participants in MEBP, terminated, retired or who have died during the year. Employers should review and advise MEBP of any employees who are missing and add them to their report. If an employee is missing from the list, it may mean that MEBP hasn't received the Enrollment Forms, or account was not entered before the Reports were prepared. Check with our office to see if we received them and if not, send them in ASAP so your Yearend can be processed.
  • Yearend Summary – Form #16
  • Year-to-Date Remittance Report

Additional Yearend Information Downloads

The following information is needed for completing the Yearend Reports and for the 2024 payroll year.  These are available for you to download.

Yearend Reporting Instruction Video

You will receive an invitation to the 2023 Yearend Reporting Webinar that will be held on December 12, 2023.  This webinar is tailored specifically for the yearend process. We encourage all employers to attend the Yearend Reporting Webinar as there will be a Q&A session.

A recording of the 2023 Yearend Reporting Webinar will be posted here after the liver Webinar has been completed.

2023 Yearend Reporting Webinar Recording